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RFQ #9-1-2022V2

Updated: Oct 18, 2022

September 27, 2022 Update - We are currently reviewing and scoring applications. Please excuse any delays during this process due to weather impacts in the East Central Florida region.

*UPDATED 08/18/2022*

Vendors are invited to respond to this Request for Qualifications for a Qualified Vendor List (QVL) of consultants interested in contracting with the ECFRPC to carry out the agency’s work on miscellaneous projects on a contingency (as-needed) basis as staff work-loads dictate. Work would include, but not be limited to, project types generally carried out by the ECFRPC, such as economic development, emergency management, GIS and analysis, graphic design, health and food systems, regional and community planning, resiliency, surveying, transportation, engineering, and/or urban design. Price will not be considered in the establishment of the QVL.

The firm(s) selected will be eligible to negotiate a contract with the ECFRPC and a Scope of Work will be determined for each individual project processed under this QVL and the selected Vendors are expected to perform the Scope of Work, if awarded an individual project. The ECFRPC reserves the right to accept or reject any or all proposals and to choose the consultant (proposer) considered to be in their best interest.

Submission Deadline: Proposals must be received in the offices of the East Central Florida Regional Planning Council (455 N. Garland Avenue, Suite 414, Orlando FL 32801) no later than August 31, 2022, at 4:00 p.m. ET.

Submit all questions and requests for clarification in writing to

All questions and answers will be posted on this notice located at No questions will be accepted after August 22, 2022 at 2:00 p.m. ET.

To view the full RFP, please review the following document

RFP Qualified Vendor List 8.02.22_Updated 8_18_22 (1)
Download PDF • 212KB


Question 1 - Does your agency have any need for transportation-related data collection (e.g., traffic counts, origin-destination, bike/ped), or data management services as part of the subject request for qualifications?

  • We don’t anticipate having a need for that data by itself as we would anticipate it to be part of a larger project that a consultant would be working on and responsible for obtaining, such as the transportation element of a comprehensive plan.

Question 2 - Please clarify whether responses should be organized according to the Evaluation Criteria (J-1 through 4) or the Submittal Requirements (K-1 through 7).

  • It is organized as per Submittal requirements K1-7. We will evaluate based on J1-4.

Question 3 - Please clarify whether “surveying” under General Information Section A refers to land surveying or developing public involvement surveys.

  • It includes both.

Question 4 - The RFQ states that price will not be considered in the establishment of the QVL; however, Section J notes that pricing is 10% of the available points. Please clarify how pricing would be considered at this stage of the selection.

  • The scoring for inclusion on the Qualified Vendor List is based on the inclusion of hourly rates for the services the proposal identifies and whether the rates are “reasonable” as required by grants/contracts.

Question 5 - The Proposal Response Cover Sheet includes a “Documentation Required from all prospective vendors” checklist, but these certifications were not included in the solicitation. Please supply the appropriate forms.

  • These forms do not need to be submitted with the proposal. However, any contractors who are awarded a QVL contract will be required to submit these documents with a signed contract.

Question 6 - What Emergency Management services are included?